Clean Up Your Inbox: Pro Tips from a Gmail Insider Clean Up Your Inbox: Pro Tips from a Gmail Insider
Technology

Clean Up Your Inbox: Pro Tips from a Gmail Insider

by Sarah Price

April 17, 2012

Unsubscribe from unnecessary newsletters and notifications, or filter them out of the way. If you missed some newsletters in your cleanup, set up a filter by opening one of the messages, clicking the dropdown next to the reply button, and choosing “Filter messages like this.” Most other email clients support filtering, too.

Embrace Gmail’s Priority Inbox, which creates a special inbox of only your most important mail. Priority Inbox users spend 43 percent more time reading important mail compared to unimportant, and 15 percent less time reading email overall as compared to Gmail users who don’t use Priority Inbox. Visit the Inbox tab in your Settings to change your inbox style. Then, train Priority Inbox by marking the yellow flag on your most important messages, and unmarking the ones that aren’t urgent.

Quickly find emails from friends and family by using the Circles labels. You can add any email address to a Circle in Google+, and then view your messages by Circle to show only mail from those people.

Don’t forget about Contacts

One last piece of housekeeping left: clean up your contacts. In Gmail, any information your contacts are sharing with you through Google+ will automatically be brought into your Contacts list, so their address and phone number can always stay up-to-date.

If you email people who have multiple email addresses, you might have ended up with duplicate entries in your list. Try the “Find and merge duplicates” feature to automatically clean up your Contacts—you’ll find this option in the “More” menu. If you don’t want Gmail to automatically store the email addresses that you send mail to in the future, you can make the change in your Gmail settings.

What are your tips for keeping your inbox under control? Let us know in the comments.

Top photo via (cc) Flickr user Frederick Md Publicity. Other photos courtesy of Gmail.

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Clean Up Your Inbox: Pro Tips from a Gmail Insider